Scholarship Policies and Procedures
Policies and Procedures of the LCCIWLA Conservation Scholarship Fund
IntroductionIn May 1995, the Loudoun County Chapter of The Izaak Walton League of America established a Conservation Scholarship Fund. The intent of the scholarship program is to provide financial aid to the local children or grandchildren of our organizations membership.
The Scholarship Committee will administer the Conservation Scholarship Fund. The Scholarship Committee will consist of three to five members in good standing of the Loudoun County Chapter of The Izaak Walton League of America, and be chaired by one member appointed by the Chapter President. A member of the Scholarship Committee may not participate in the selection of a scholarship recipient if their child or grandchild has applied for a scholarship in that given year.
All monies of the Conservation Scholarship Fund will be held in bank accounts and/or financial instruments apart and separate from the General Fund of the Chapter. All bank accounts and/or financial instruments of the Conservation Scholarship Fund will be under the sole control of the Chapters Treasurer. No member of the Scholarship Committee will have signature authority for the appropriation of funds held in the Conservation Scholarship Fund.
Document HandlingScholarship application packages will be made available to prospective recipients at their Loudoun County high school and/or on this website.
All documents, including application packages submitted for consideration, will be under the sole control of the Scholarship Committee Chair. No application packages will be duplicated. After the Scholarship Committee has completed the selection process for a given year, all application packages will be destroyed, unless the applicant has requested the return of their application package by including a self-addressed stamped envelope marked “Return Application Documents”.
A scholarship may be awarded to both new and/or returning college students. The scholarships funds will be paid directly to the college selected by the student at a maximum amount of $1,000 for a single academic year and will be applied to tuition only. Students may reapply for funding on a yearly basis if the student remains enrolled full-time in academic good standing and meets the programs eligibility requirements. The LCC-IWLA reserves the right not to award a scholarship in any given calendar year.
ALL APPLICANTS:The applicant must be the child or grandchild of a member of the LCC-IWLA who has been a member in good standing for at least three years prior to application, defined as 36 elapsed calendar months of continuous paid membership prior to the April 15th deadline for the given year of application receipt.
- The applicant must be a permanent resident of Loudoun County for at least 3 years, defined as 36 elapsed calendar months of continuous residency prior to the April 15th deadline for the given year of application receipt.
- The applicant must have graduated or will graduate during the current academic year from a Loudoun County High School.
- The applicant must be enrolled or planning to enroll as a full-time student at an accredited college for the upcoming academic year for which funding is being requested.
NEW APPLICANTS: A new applicant is defined as someone who meets the criteria listed under the ALL APPLICANTS section of this document and has never received funding from the LCC-IWLA Conservation Scholarship fund.
- The new applicant must complete the LCC-IWLA Scholarship Application Package for New Applicants.
- The new applicant must submit two letters of recommendation, including one from the member listed as sponsoring them for application.
- The new applicant must submit a high school transcript if they are a graduating senior, or if they have never attended college. New applicants who are enrolled in college must submit a transcript from the school they are attending.
- The returning applicant must complete the LCC-IWLA Scholarship Application Package for Returning Applicants.
- All returning applicants must supply a copy of their grade reports for the prior academic year with their completed application.
- The returning applicant must have maintained a +2.00 or better Grade Point Average during the prior academic year.
- Scholarship recipients must submit to the Loudoun County Chapter of the Izaak Walton League of America an official transcript of grades earned during each academic semester while enrolled in college.
- The transcript must be sent within (1) one week of the student receiving their grades.
- Scholarship recipients must maintain a "C" or better grade point average for each academic semester.
- Scholarship recipients must give notification to the Loudoun County Chapter of the Izaak Walton League of America of any change of declared undergraduate major from or within conservation/environmental studies with 30 days of the decision being filed with the school.
Scholarship Application (requires Acrobat Reader).
RETURNING APPLICANTS: A returning applicant is defined as someone who continues to meet the criteria listed under the ALL APPLICANTS section in this document and has received funding from the LCC-IWLA Conservation Scholarship fund within the prior year.
Recipient Selection ProcessWithin approximately two weeks after the application receipt deadline has passed during a given year; the Scholarship Committee will meet to review all applications. All applications will be reviewed to determine if the applicant has met the eligibility requirements and submitted all required forms. If all required forms have not been submitted, the Scholarship Committee Chair will, at their discretion, attempt to contact the applicant to allow them to submit any missing documentation. All application packages that meet the eligibility requirements and that contain the required documentation will be reviewed by the Scholarship Committee to attempt to determine a prospective recipient and amount to be awarded for that given year.
Once the Scholarship Committee has made its selection of a prospective recipient and amount to be awarded, the Scholarship Committee Chair will present the results of the selection process to the Chapter President. The Chapter President will then ask the Board of Directors to approve or deny the recommendation of the Scholarship Committee. The Chapter is under no obligation to award a scholarship in any given year.
Recipient RequirementsRecipients of the Conservation Scholarship are required to meet the following conditions or will be subject to the lose of their remaining scholarship funds:
The policies and procedures contained herein may require changes from time to time. The Board of Directors, by a vote of the majority of the members, will approve all changes.